Apprentice Administration Officer

  • Vacancy Reference: #036432
  • Warrington
  • £144.30
  • Closing Date: 14/06/2019

Brief Employer Description

A non-selective free independent school in the state sector and national winner of the 2015 Schools of Character Award. This school is based in Warrington and is part of a larger trust

Main Duties & Responsibilities

To support the Office Manager in the effective operation of all aspects of the school office. Duties will include:
To undertake a variety of administration tasks including word processing and spreadsheets, ensuring that work is prioritised and deadlines are met
To assist with reprographics ensuring that departments are supported
To assist with the production of the fortnightly newsletter
To maintain and update student records
To take minutes of meetings if required
To operate the school telephone switchboard, answering calls and either transferring or taking messages as appropriate
To greet visitors at reception, answer queries or advise member of staff of arrival carrying out appropriate checks
To provide hospitality for meetings and events/functions throughout the year
To sort and distribute internal and external mail as required
To ensure that outgoing mail is appropriately recorded and franked
To assist with the advertising of posts, preparing and posting application packs, inviting candidates for interview and requesting references
To deal quickly with any emergencies, contacting a first aider or giving accurate information to the emergency services when required
To ensure that pupil registers and/or staff lists are taken to emergency meeting point in the event of a fire or other emergency
To carry out any other duties as directed by the Principal commensurate with the general level of responsibility of the post. Whilst every effort has been made to explain the main duties and responsibilities for the post, each individual task undertaken may not be identified, especially in the context of a new and growing school which requires flexibility in all of its employees.
Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

Required Skills, Qualifications & Personal Qualifications

Required Skills

  • Good communication skills
  • Excellent use of spelling and grammar
  • Excellent attention to detail
  • Must be able to work under pressure
  • Good telephone manner
  • Computer literate
  • Must be able to work in a safe manner and use equipment safely

Required Qualifications

  • GCSE English and Maths A*- C
  • Minimum 5 GCSEs at grade C or above

Required Personal Qualities

  • Team player
  • Willing to learn and use initiative
  • Flexible approach
  • Enthusiastic with a genuine caring nature
  • Professional
  • Confident
  • Mature attitude
  • Need to be punctual and reliable
  • Empathetic
  • Discreet and confidential
  • Highly presentable
  • Must be enthusiastic and energetic
  • Assertive
  • Trustworthy

Further personal qualities

• Be of smart appearance
• Ability to work within a team
• Good communication skills
• Flexibility
• Able to work on own initiative
• Good Keyboard skills

Future Prospects

An opportunity to gain invaluable experience working in a school environment

Thank you for expressing your interest in this position. A Member of our team will be in contact with you soon.

Express interest in this vacancy

01744 698800
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