Request for Quotation – Installation of LED – Large Format Flat Bed Printer

Ref LCRCGF Vinyline
Expression of Interest closing date 22/11/2021

Request for Quotation – Installation of LED – Large Format Flat Bed Printer

Please click here to view full RFQ document  


Vinyline has been trading for over thirty years. During this time we have recruited and developed a specialist team of creative designers and installers to supply high large format print solutions and advertising material to national organisations, local authorities, design agencies and trade customers throughout Great Britain.

Vinyline have an enviable background in the vinyl graphics industry, having bought the very first plotter/cutter sold outside the USA in the spring of 1983. This influenced a sign and graphics revolution that Vinyline are proud to acknowledge was something that they have played a massive part in.

The intervening years have seen a steady increase in our fortunes – bigger and better premises, a more prestigious client base, and consequently, much bigger projects. Vinyline now fully encompass the whole range of graphics and signage, from the smallest engraved label to warning signs, site boards, hoardings, full colour digital print, vehicle graphics, banners and building wraps.

Vinyline has grown from a two man back street company founded by Ken Hughes, into a leading Player with a respected name within the sign Industry. Ken has taken steps back, with Keith operating as MD, who in turn is introducing a third generation of the family to the running of the business.


Vinyline plan to invest in cutting edge technology and improvements to the work environment : crucial to their vision of remaining leaders and pioneers in their field. These required improvements are in terms of performance, quality, costs and ever more important, the enhancement of their sustainability and environmental credentials in an industry notoriously lacking in progress in this area.

The technology (LED Large Format Flatbed Printer) must enable Vinyline to :

  • Offer increased variety of materials and ranges
  • Provide greater range of finishes eg 3D effects
  • Significant improvement in already high standards of product quality
  • Increase line speeds and productivity
  • Less wasted material
  • Enhance ‘Green’ credentials
  • Opportunity to expand the customer base

Deliverable Timescale

Vinyline plans to commence the project w/c 22nd November 2021 and complete by mid- January, ready for full on execution in 2022.

Evaluation Criteria

Equipment Quotations will be assessed and scored on the following criteria:

Cost                                                                                                                        10%
Media diversity ie Range of Materials Handled                                           25%
Range of finishes available (3D effects essential)                                        25%
Levels of wastage                                                                                                10%
Eco Friendly                                                                                                        20%
Delivery Timescale                                                                                             10%

 Scoring Methodology

4 – Excellent Proposal meets and in some places exceeds the required standard
3 – Good Proposal meets the required standard
2 – Acceptable Proposal meets the required standard in most respects, but is lacking or inconsistent in others
1 – Poor Proposal fall short of expected standard
0 – Unacceptable Completely or significantly fails to meet required standard or does not provide the relevant answer

Proposal Format

Proposals should clearly demonstrate how they meet the requirements set out above.

Deadline and Submission

Quotations are required by 1600 Hrs, 22nd November 2021, either electronically or by post/in person to Keith Hughes, Vinyline Graphics  

Date Published

11th November 2021

This work is part funded by the European Regional Development Fund

This project is part funded by the European Regional Development Fund. Under current Public Procurement Regulations there is no formal tender procedure, but a detailed written quotation is required.

Conditions of Tender Please be aware that due to the relatively low indicative budget for this work (i.e. less than the current OJEU limits) there is no regulatory obligation for us to provide feedback if you are unsuccessful We reserve the right to discontinue this tender process at any time and not award a contract. You will not be entitled to claim from us any costs or expenses which you may incur in preparing and/or submitting your Tender at any stage of this exercises. This applies whether or not your organisation is successful.