Request for Quotation – Consultancy Services – Liverpool

Ref LGH227
Expression of Interest closing date 20180731

Request for Quotation – Consultancy Services – Liverpool

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Consultancy services to create a model for the total cost of ownership, well to wheel CO2 savings and customer business case calculations for ULEMCo’s hydrogen dual fuel technology in urban trucks


ULEMCo’s H2ICED® makes ultra-low emission practical for commercial vehicle fleets, based the supply of a cost effective, and immediate opportunity for commercial vehicles owners to have access to hydrogen fuel that can help them reduce their carbon and air quality emissions.

Energy from hydrogen will be a fundamental part of the global and local solution to decarbonisation, with its ability to be generated from a range of sources, its ubiquitous abundance and being an intelligent solution to energy storage. There’s no doubt that particularly in transport, a route in the future to use this zero-carbon energy will come with the deployment of fuel cells and other related technologies. However, for commercial vehicle owners this is some way off.

By using well understood and efficient combustion engine technology and adapting them to take use hydrogen ULEMCo has developed a solution that can meet vehicle owner’s practical requirements, and deliver carbon reduction, NOW.

With over 40 vehicles on the road to date, ULEMCo have succeeded in proving that it is possible to operate a range of heavy duty vehicles using this dual fuel technology. Because the modifications to convert to dual fuel uses existing engines, the cost increase relative to the incumbent hydro-carbon only fuel is small, being limited to the cost of new hydrogen tanks and the labour cost to install the system. As a result, ULEMCo offers vehicles which are either fully or partially hydrogen fuelled at a small cost increase versus the options for other low emission technologies. This means low emission and low carbon vehicles can be within the economic reach of mass market customers. The technology also leads to an end user capable of consuming considerable quantities of hydrogen and therefore helping to kick start the necessary investments in hydrogen production and refuelling infrastructure.

In order to encourage customers and also policy makers to back the technology, ULEMCo require new calculations from a third party to illustrate the effectiveness of the approach. The focus of these calculations is to demonstrate the carbon saving potential of the technology and the cost effectiveness of this carbon saving, relative to other approaches. In addition, evidence is required to demonstrate.


The scope of the RFQ is based supplying the following:

Part 1: Establish a data base for the ULEMCo products and their low emission
counterfactuals The consultant is required to agree a set of assumptions for both the ULEMCo dual fuel system, and relevant low emission alternative system approaches which it is to be compared against, based on at least 4 different vehicle types (eg: Large panel van; refuse collection vehicle; bus; tractor unit).

The consultant will then work with ULEMCo to obtain a clear definition of price, fuel consumption (both fuels), range etc. This model will also create at least two scenarios, based on today’s price and future scenarios where more volume and/or technology improvements are assumed to drive down price and/or improve performance.

The projections will include cost of different fuel types and the way these may change into the future, alongside at least two scenarios for the price of hydrogen. For each fuel type, this will provide an estimate of the CO2 emissions per kWh (WTT and WTW), and multiple scenarios for the CO2 emissions from hydrogen, with an explicit link to the price projections.

The consultant will issue a complete database with all assumptions (ULEMCo and the counterfactual) for review (in Excel). This will then be the reference dataset for the subsequent analysis.

Part 2 – Calculation of cost of ownership and Well to wheels emissions

The consultant will then provide models of Total Cost of Ownership (TCO) and well to wheel (WTW) CO2 emissions to create emissions and cost estimates for the range of drivetrains and vehicle types. These will be displayed in a graphical format broken down into the constituent parts (e.g. capex, maintenance, fuel, parts replacement etc.).

The data also be used to illustrate the cost per tonne of CO2 (£/tCO2) saved for the different drivetrain choices compared to the other low emission counterfactuals. This metric allows a direct comparison of the relative merits of choosing the different drivetrain technologies.

Part 3 – Scaled Project examples

The consultant will then create and supply an Excel based project budget template which allows a calculation of the total costs of a ULEMCo based project at scale. This will calculate overall budgets, cashflows and funding requirements and allow the user to vary the number of vehicles, the type of vehicle, the options for setting up hydrogen supply and the various external cost parameters. For example, equipping a fleet of 50 refuse trucks, with appropriately scaled back to base refuelling facility.

This spreadsheet will then be populated with at least two generic project examples (based on existing ULEMCO clients) to illustrate the overall project examples, with a view to this being presented to the client groups.

Deliverable Timescale

The successful applicant will be advised at the latest by 3 rd August 2018 The overall project must be complete by 7 th September 2018

Indicative Budget

A budget limit of £10,000 has been set for the project

Evaluation Criteria

Quotations will be assessed and scored on the following criteria:

Quality/ Technical Merit (50%)

Supplier must demonstrate they have the technical and professional capability to deliver the requirement.

Delivery Timescale

(20%) Supplier must demonstrate they can deliver the requirement to timescales above.

Cost/Value for money

(30%) Does supplier offer value for money. This will not necessarily be the cheapest quote.

Scoring Methodology

4 Excellent – Proposal meets and in some places, exceeds the required standard
3 Good – Proposal meets required standard
2 Acceptable – Proposal meets the required standard in most respects, but is lacking or inconsistent in others
1 Poor – Proposal falls short of expected standard
0 Unacceptable – Completely or significantly fails to meet required standard or does not provide the relevant answer.

Proposal Format

Proposals should clearly demonstrate how they meet the requirement set out above.

Deadline and Submission

Proposals are required by 31st July 2018 either electronically or by post/in person to Amanda Lyne Unit 7F Topham Drive, Aintree Retail and Business Park, Liverpool L9 5AL Mobile: 07966 341805

Date Published 20/07/18

This work is part funded though the European Regional Development

Fund Conditions of Tender

• Please be aware that due to the relatively low indicative budget for this work (i.e. less than the current OJEU limits) there is no regulatory obligation for us to provide feedback if you are unsuccessful.
• We reserve the right to discontinue this tender process at any time and not award a contract.
• You will not be entitled to claim from us any costs or expenses which you may incur in preparing and/or submitting your Tender at any stage of this exercises. This applies whether or not your organisation is successful.