REQUEST FOR QUOTATION Computers & Accessories

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REQUEST FOR QUOTATION
Computers & Accessories

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Background
Shape Engineering is an award-winning dynamic consultancy practice that provides structural and civil engineering expertise to a broad spectrum of clients.
As an expanding and motivated company, we strive to exceed our client’s expectations and have a loyal UK-wide client base who believe in our expert services.
Shape Engineering takes pride in our ability to produce pioneering innovative projects, offering reliable pragmatic advice to deliver commercially astute solutions.
Services;
• Structural Engineering
• Remedial Measures & Recommendations
• Foundation Designs
• Highway Design, Private and Public
• SuDs and Traditional Drainage Systems
• Earthworks , 3D Cut & Fill Modelling
• Flood Risk including Flood Storage Compensation Analysis
• Master Planning & Plot Strategy
• External Works
Shape Engineering was established in July 2016 and has grown from strength to strength, in our second year of trading we turned over £1.4 Million and are due to return to circa this figure in our 2022 Accounts (year-end February 2023) after recovering from a significant dip due to the COVID pandemic. We now have 16 staff in our Liverpool Head Office and we have a very strong pipeline of work for 2023, to date this year we have already secured our largest-ever scheme for 1200 new homes with Countryside Partnerships. We are therefore looking to expand our team (6 new members), with a mix of apprentices, graduates, and experienced staff to cope with the upcoming client demands and work pipeline.
We pride ourselves on using the latest technology and work in 3D (Building Information Modelling https://www.gov.uk/government/publications/building-information-modelling)
for both Civil & Structural Engineering, using XP Site 3D, AutoDesk & Teklar TSD software, which requires high-specification computers. Since company inception, the computers used by the Shape Team are outdated and need to be upgraded, we would like to standardise the computers across the board and introduce the same equipment to the new staff we need to employ. We would also like to introduce laptops rather than computer towers, a lesson learned from the COVID pandemic where working from home was a necessity.

Requirement
We currently have 16 staff in our Liverpool Head Office. We hope to employ 6 new members of staff & would like to standardise and upgrade the computer equipment used by the team. We hope to purchase 19 new laptops, with keyboards and mice for the Technical Team and will use the old equipment for the 3 members of the Administration / Non-Technical Team Members.
Deliverable Timescale
We expect the project to commence no later than 18th February 2023 (or when Grant Funding has been secured) and to be completed by 18th August 2023 (anticipated timescale 6 months for equipment upgrade and implementation).
Indicative Budget – £140,000 – £170,000
Evaluation Criteria
Quotations will be assessed and scored on the following criteria: Cost 30%
Does supplier offer value for money. Deliverability Within Specified Timescales 30%
Supplier must demonstrate they can deliver the requirement to timescales above Meeting Specification Details 10%
Supplier must demonstrate all specifications met Supplier Suitability 30%
Supplier must demonstrate they have the capability to deliver the requirement
Scoring Methodology
4 Excellent
Proposal meets, and in some places exceeds the required standard
3 Good
Proposal meets required standard
2 Acceptable
Proposal meets the required standard in most respects, but is lacking or inconsistent in others
1 Poor
Proposal falls short of expected standard
0 Unacceptable
Completely or significantly fails to meet required standard or does not provide the relevant answer
Deadline and Submission
Proposals for consideration are required by: 10th February 2023 either electronically or by post to:
Lisa Greig: Associate Director – Shape Consulting Engineers, Email: lisa@shapeengineering.co.uk, Address: Amber House, Green Lane, Liverpool L13 7GD
Date Published: 27th January 2023
1) This project is part of the Liverpool City Region High Growth Programme, and is part funded by the European Regional Development Fund. Under current Public Procurement Regulations there is no formal tender procedure, but a detailed written quotation is required
2) Conditions of Quote
Please be aware that due to the relatively low indicative budget for this work (i.e. less than the current OJEU limits) there is no regulatory obligation for us to provide feedback if you are unsuccessful.
We reserve the right to discontinue this quote process at any time and not award a contract.
You will not be entitled to claim from us any costs or expenses which you may incur in preparing and/or submitting your quote at any stage of this exercises. This applies, whether or not your organisation is successful.