Request for Quotation – Bespoke EPOS & Management Information software

Expression of Interest closing date 20201002

2U Food Ltd is one of the North West’s leading catering companies. We are based in the village of Rainford, Merseyside which is considered the heart of the North West and is surrounded by rich farmland from which much of our ingredients are sourced.

We operate across 3 main service areas; catering, food trucks/delivery and vending solutions. Each service we offer is tailored to the needs of our customers. We produce and retail most of our fresh food on a daily basis in house.

It all started back in 2006 when our founders and owners Paul and Dan Foster, a father and son team set up 2U Food Ltd. They wanted to provide a better and more unique catering service to customers in the Lancashire and Merseyside area. From day one, the business has revolved around providing good food made fresh with quality ingredients every day.


We are looking to develop an Epos system for the retail of food trucks integrating cash and credit card transactions across our fleet of 35 food trucks.

Alongside this, we are also looking at developing management information system to co-ordinate our production and replenishment system based on daily sales on a like for like basis.

The system needs to generate a range of reports to help analyse business performance
. Product Sales
. Zero sellers
. Out of stock report
. Waste report

Also, a system for generating production lists for food production with replenishment reports to be used within our warehouse to allocate stock to specific areas of the business.

The application developer is required to work with 2U Food Ltd to expand on the outline requirement above, design, develop, test, document and implement the software

2U Food Ltd also requires software support to include software fixes and necessary software maintenance as a minimum.  Any functionality upgrades or modifications required after the app is developed are out of scope of this maintenance requirement.

Deliverable Timeline

We are planning to start the project at the beginning of October, with the intention of completing the project by the end of January 2021.

Indicative Budget
This work will be part funded through the European Regional Development Fund.  The project is expected to fall within the £2,500 – £24,999 bracket and therefore, under current Public Procurement Regulations, there is no formal tender procedure but a detailed written quotation is required.


Evaluation Criteria
Potential partners will be evaluated upon the following criteria:

Clear demonstration of relevant experience in software design within a retail environment.  25%
An ability to develop a management information system, demonstrating a clear understanding of all areas of the business  25%
Understanding of brief and clarity of quotation    20%
Delivery timescales    15%
Cost    15%

Scoring methodology
4 = Excellent                       Proposal meets (and in some areas) exceeds the requirement standard

3 = Good                              Proposal meets required standard

2 = Acceptable                    Proposal meets the required standard in most respects but not all.

1 = Poor                                Proposal falls short of expected standard
0 = Unacceptable

Proposals should clearly demonstrate how the prospective partner is able to deliver the project goals and fulfil the requirements as set out above.

To view full RFQ Click here 

Deadlines and submissions
Proposals for consideration are required by Friday 2nd October 2020 electronically to the Operations Manager at 2uFood:    Craig Roach

Date Published 16/09/2020

This work is part funded by the European Regional Development Fund.

Conditions of Tender

. Please be aware that due to the relatively low indicative budget for this work (i.e. less than the current OJEU limits) there is no regulatory obligation for us to provide feedback if you are unsuccessful
. We reserve the right to discontinue this tender process at any time and not award a contract.
. You will not be entitled to claim from us any costs or expenses which you may incur in preparing and/or submitting your Tender at any stage of this exercises.  This applies whether or not your organisation is successful.